Notice of Extraordinary General Meeting

Before continuing, please read the Notice of the YWCA Canberra 2018 EGM


Calling all members – join us at our 2018 Extraordinary General Meeting (EGM) to vote for changes to benefit members

This catered event also features a launch of YWCA Canberra’s new strategic plan, a discussion from Canberra delegates who attended the Commission on the Status of Women session at the UN in New York, and wine tasting from Gapsted Wines.

More information about the proposed changes to the YWCA Canberra’s Constitution and how you can vote, below.

RSVP to attend or submit your proxy by  Wednesday 16 May 2018, 3pm, by emailing

Vote on our new constitution

This year the YWCA Canberra Board has reviewed our constitution and we are seeking endorsement of some amendments from YWCA Canberra Members.

This governance review has taken place at an exciting time for YWCA Canberra, with the continued expansion of the organisation and global Y movement, including the formation of a new YWCA Australia.

We believe the amendments we’ve proposed will make it easier for us to grow and service our membership base, meet the requirements of the Australian Charities and Not for Profit Commission and better align our constitution with YWCA Australia’s.

Some of these changes are administrative in nature, but key amendments include:

  • quorum requirements to be changed from 20 per cent of membership to 30 members
  • criteria for admission, resignation and removal of membership added to membership policy
  • updating term limits for board directors
  • greater clarity and flexibility regarding the procedures for members voting, including options such as online voting.

To update the constitution, we require 20 per cent of our members to attend and 75 per cent to vote for the changes, so we are asking members who cannot attend the EGM, but who would like to exercise their vote, to nominate a fellow member to vote for them by proxy.

If you would like to submit a proxy, please download a proxy form and return to by Wednesday 16 May 2018, 3pm, AEST. 

PLEASE NOTE: For your proxy to be considered valid, you must:
  • ensure your form is received by YWCA Canberra either electronically or by post before 16 May 2018, 3pm AEST
  • CC your nominated proxy if you are submitting your proxy form via email
  • ensure you have signed your proxy form. Physical and electronic signatures are accepted on proxy forms.


Only full financial members of YWCA Canberra are entitled to vote at the EGM. To check the status of your membership, please email

RSVP to attend by emailing